Meeting Cost Calculator

Calculate the true cost of meetings based on attendee salaries and time spent. Understand the financial impact of your meeting culture.

Meeting Details
Enter your typical meeting parameters.
Cost Analysis
Financial impact of your meetings.
Cost per Meeting
$216
Weekly Cost
$649
Annual Cost
$33,750
Productivity Impact
Time and opportunity cost.
Hourly Rate
$36/hr
Person-Hours/Year
936
FTE Equivalent
0.5
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The True Cost of Meetings

Meetings consume significant time and money. Understanding their true cost helps teams make better decisions about when to meet.

Tips to Reduce Meeting Costs

  • Invite fewer people — Only include essential attendees.
  • Shorten duration — Default to 25 or 50 minutes instead of 30 or 60.
  • Cancel if no agenda — No agenda = no meeting.
  • Use async alternatives — Slack, Loom, or documents for updates.
  • Have meeting-free days — Block focused work time.

Meeting Efficiency Benchmarks

  • Ideal meeting: 15-30 minutes, 2-5 attendees, clear agenda.
  • Senior employees spend ~23 hours/week in meetings on average.
  • 71% of meetings are considered unproductive.